This privacy policy sets out how Hertford Choral Society (HCS) uses and protects any personal information that you give us, whether via this website or by other means.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website or in any other communication, then you can be assured that it will only be used in accordance with this privacy statement.

HCS may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This policy is effective from 1st May 2018.

Applicable law

HCS holds your data in compliance with applicable law, including GDPR, in order to carry out the legitimate purposes of HCS.

What information we collect

HCS may collect the following information:

•    Your name

•    Your contact information including postal and email address and telephone number

•    Other information relevant to previous attendance at our events and any other information you have provided to us which helps us know what future HCS events you may be interested in. This may include concerts, workshops, singing events, rehearsals as well as non-singing events

What we do with the information we gather

HCS uses personal information held to undertake the activities of HCS as a community choir, for the following reasons:

•    Internal record keeping

•    Promotional emails about HCS, our concerts and any other events in which you may be interested

•    To send you information about participating in HCS as a singer or a Friend, about joining HCS, or becoming a Friend of our choir

•    To interact with suppliers, including where we are hiring venues for rehearsals or our events


HCS is committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

The HCS website may contain links to other websites of interest, and to our Facebook and Twitter account pages. However, once you have used these links to leave our site, you should note that we do not have any control over that other website or social media site. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website/social media site in question.

Controlling your personal information

HCS will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting as someone interested in the activities of HCS.

You may choose to restrict the collection or use of your personal information at any time by writing to or emailing us at This email address is being protected from spambots. You need JavaScript enabled to view it. and asking us to remove your details from our records.

You may request details of personal information which HCS holds about you. If you would like a copy of the information held on you please write to us or email to This email address is being protected from spambots. You need JavaScript enabled to view it..

If you believe that any information we are holding on you is incorrect or incomplete, please contact us as soon as possible. HCS will promptly correct any information found to be incorrect.

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